Free Cleaner Wage & Profit Calculator | Know Your Margins Fast| Business Growth Club

Easily calculate cleaner wages and your business profit per job. Perfect for cleaning businesses managing staff and pricing.

Cleaner Wage & Profit Split Calculator

Calculate a cleaner's gross pay and your business's gross profit from a single job. This tool helps you understand the true cost of labour and ensure every job is profitable.

1. Job Revenue Details

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Total Job Price Charged to Client ($):

Price includes 10% GST? (Uncheck if you quote ex-GST)

Revenue for Business (ex-GST): $0.00

2. Cleaner's Pay Structure

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Pay Structure:

Total Hours Worked on Job (per cleaner):

Cleaner's Gross Pay Rate per Hour ($):

Number of Cleaners on Job:

Total Gross Wage for Cleaner(s): $0.00

3. Business On-Costs (for Employee Wages)

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These are costs your business pays *on top of* the gross wage for employees. For subcontractors, these may not apply, but check your obligations regarding superannuation.

Superannuation Guarantee Rate (%):

Worker's Comp Insurance Rate (% of wage + super):

Applicable Payroll Tax Rate (%):

Total Labour On-Costs for Business: $0.00

4. Other Direct Job Costs

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Cleaning Supplies Cost for this Job ($):

Travel / Parking / Other Direct Costs for this Job ($):

Payment Transaction Fee (% of Total Job Price):

Total Other Direct Costs: $0.00

Job Profitability Summary

Total Revenue from Client (ex-GST): $0.00

Cleaner's Gross Wage (Take-home before their tax): $0.00

Business Labour On-Costs (Super, Worker's Comp, etc.): $0.00

Total Cost of Cleaner(s) to Business: $0.00

Other Direct Job Costs (Supplies, Fees, etc.): $0.00

Total Job Expenses for Business: $0.00

BUSINESS GROSS PROFIT FOR JOB: $0.00

Profit Margin (%): 0.00%

Important Australian Business Considerations:

Employee vs. Subcontractor: Be sure you classify your workers correctly. The ATO has strict rules. Misclassifying an employee as a subcontractor can lead to significant penalties, including back-payment of super and leave. This calculator's "Percentage Split" is common for subcontractors, but superannuation may still be payable if they work predominantly for your business.
Superannuation Guarantee (SG): Super must be paid at least quarterly for eligible employees (and some contractors) on their Ordinary Time Earnings (OTE).
PAYG Withholding: As an employer, you must withhold tax from your employees' gross wages and remit it to the ATO. This calculator determines the *gross wage* before this deduction.
Awards & Minimum Wage: Ensure the hourly rate you pay meets or exceeds the minimum wage specified in the relevant Modern Award (e.g., the Cleaning Services Award).
Business Overheads: The "Business Gross Profit" calculated here does not account for your fixed overheads (e.g., insurance, vehicle registration, software subscriptions, marketing, your own salary). Ensure your job pricing and profit margins are sufficient to cover these costs as well.

How to Use This Calculator: A Brief Guide

This guide will walk you through each step of the calculator to help you accurately determine your job profitability and cleaner’s pay.

Step 1: Job Revenue Details 💰

Start by entering the Total Job Price you charged your client.

Is GST included? Keep the “Price includes 10% GST?” box checked if the price you entered has GST in it. The calculator will automatically figure out the pre-GST revenue for all other calculations. Uncheck it if you quoted the price without GST.

Step 2: Cleaner’s Pay Structure 🧑‍🤝‍🧑

This section calculates the cleaner’s gross wage before any of your business on-costs are added.

Choose the Pay Structure:
- Hourly Rate: Select this for employees. Enter the total hours they worked and their gross hourly pay rate (before their personal tax is deducted).
- Percentage Split: Select this for subcontractors. Enter the percentage of the job’s pre-GST revenue that you pay them.
Number of Cleaners: Enter how many cleaners worked on the job. This multiplies the cost if you’re paying by the hour.

Step 3: Business On-Costs (for Employees) 🏢

This section calculates the extra costs your business pays on top of the wage for employees. It’s hidden if you select “Percentage Split” but it’s a crucial part of understanding your true costs for staff.

Superannuation: The rate defaults to the upcoming 12%; change it if needed.
Worker’s Comp & Payroll Tax: Enter the percentage rates that apply to your business. If you’re unsure or not liable for payroll tax, leave it at 0.

Step 4: Other Direct Job Costs 🚗

Enter any other costs directly related to this specific job.

Supplies Cost: The cost of the cleaning products used.
Travel/Parking: Any direct travel or parking expenses.
Transaction Fee: If the client paid by card, enter the fee percentage (e.g., 1.75 for Stripe/Square).

Understanding Your Results 📊

Once you’ve filled everything out, the Job Profitability Summary at the bottom gives you the full financial picture:

Total Cost of Cleaner(s) to Business: This is the cleaner’s wage plus the on-costs (like Super). This is your true labour cost.
Total Job Expenses for Business: This is the total cost of the cleaner plus all other direct costs like supplies and fees.
Business Gross Profit for Job: This is your profit! It’s the pre-GST revenue minus all your job expenses.
Profit Margin %: This shows your profit as a percentage of your revenue—a key indicator of the job’s profitability.

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OPERATION MANUAL | HOUSE CLEANING OPERATIONS | BASIC GU